The Verifactu invoicing system in Spain will become mandatory in 2026, bringing a major shift in how businesses create and manage their invoices. Both SL companies and autónomos will need to adapt to new digital requirements that ensure traceability and compliance. Preparing early is the best way to avoid stress, stay organized, and make the transition smooth.
https://sede.agenciatributaria.gob.es/Sede/iva/sistemas-informaticos-facturacion-verifactu.html
Spain is getting ready for a major change in the world of invoicing. From January 1, 2026, all SL companies will have to use the new Veri*factu system. A few months later, on July 1, 2026, autónomos will join them. If you run a business in Spain and issue invoices, this will affect you directly.
The idea behind Veri*factu is simple: make invoicing more transparent, more secure, and harder to manipulate. The law (Royal Decree 1007/2023 and Order HAC/1177/2024) requires that all invoices are created with certified software that leaves a clear digital trail. No more Excel templates, Word documents, or manually edited PDFs. Everything moves to a controlled, traceable system.
This might sound like a big shift, and for many people, it will be. But with the right preparation, the transition can actually make your invoicing cleaner, easier, and more professional.
What Veri*factu Really Means for Your Business
When Veri*factu comes into force, every invoice will need to be generated in a way that can’t be edited or deleted. The software you use will timestamp each invoice, keep a history of changes, and store the information in a secure format. Some businesses may even decide to send invoices to Hacienda automatically in real time, although this part is optional.
If you’re still creating invoices manually, or you’re using a program that hasn’t confirmed Veri*factu certification, you’ll eventually need to switch. It’s not about complicating your life, it’s about staying compliant and avoiding risks once 2026 arrives.
What You Should Start Doing Now
The smartest move is to prepare early. Start by reviewing the invoicing program you currently use. Will it be updated for Veri*factu? Has the company said anything about certification? If not, it’s better to know now rather than in December 2025.
It’s also a great moment to clean up your invoicing data: client information, tax IDs, invoice sequences… The new system will require everything to be accurate and properly organized.
And finally, think about how your daily workflow might change. Since invoices can’t be modified once they’re issued, your team will need to get used to a more structured way of working. It’s not complicated, just different.
How Exactly Can Help You Transition Smoothly
We know this change can feel overwhelming, especially for people who already juggle a lot in their business. That’s why at Exactly we’re preparing everything so the transition to Veri*factu is handled calmly, step by step.
We start by looking at what you currently use: your invoicing habits, your software, how many invoices you issue, your type of business… With all this in mind, we help you choose the solution that fits you best (not the most expensive or the most complex, simply the one that works).
We take care of the setup, configuration, templates, numbering, and even migrating your old invoices if needed. Once everything is ready, we show you how to use the new system so you feel comfortable and confident from the very first day.
And when the law officially kicks in, you won’t be dealing with it alone. We’ll keep supporting you, monitoring any updates from Hacienda, and making sure your invoicing stays fully compliant.
Start Early, Your Future Self Will Thank You
The deadlines may seem far away now, but they’ll come quickly. Switching last minute usually means stress, rushed choices, and mistakes that could have been avoided.
If you want to prepare calmly and make sure your business is ready for Veri*factu in 2026, Exactly can guide you through the whole transition and adapt the setup to what you really require.
Whenever you’re ready, we’re here to help you get everything in place.
